Increasing productivity is critical to different business segments, but do you know what tools can help in this process? The Scrum is an agile development framework that can be used by any organization to manage projects, while accounting for the unpredictability and resolution of complex problems.
Designed in the 1980s by Ikujiro Nonaka and Hirotaka Takeuchi to describe a product development process, the technique became a software in 1995 by the hands of Jeff Sutherland. Sutherland, who is seen as the father of Scrum, defines the process as something that allows you “to do twice as much in half the time”.
Scrum can be used when:
1. Projects require a lot of rework after delivery;
2. Different teams are not able to understand each other’s work or are blaming themselves for poor results;
3. Projects are constantly being halted due to people coming in late;
4. Designers are constantly delivering prototypes that are difficult to implement;
5. Projects are constantly going past deadlines;
6. Developers are constantly finding problems late in the implementation.
Everyone’s role in the Scrum
A Scrum team is composed of a Scrum Master, a Product Owner and a development team (Scrum Team). Scrum teams are self-organized and multifunctional, so they are able to choose the best way to do the job and do it without depending on others who are not on the team. This template is designed to optimize flexibility, creativity and productivity.
1. Scrum Master: His biggest challenge is to promote balance. On the one hand, he must ensure that the team is happy and they feel their work is rewarding, as well as act as a shield for the team and, on the other hand, ensure that the value that the project must bring to the business is achieved.
– Acts as a facilitator;
– Ensures that the team is happy and producing results for the client;
– Eliminates waste.
2. Product Owner: Has the complete overview of the process and works with the Scrum Master to achieve the best possible results.
– Responsible for creating the project’s ROI;
– Knows the product as a whole;
– Defines project priorities.
3. Scrum Team: It’s the development team. There is no clear division of roles within the Scrum Team (such as developers, test analysts, etc.). Everyone is committed as a team to achieve the project goal and complete the activities.
– No clearly defined roles;
– Everyone shares the same responsibility;
– Preferably, they all work in the same physical location at the same time.
The implementation of the Scrum must follow these stages:
1. Product backlog: It’s the list of “things” that we would like to have implemented at the end of the project, which were defined throughout Sprint 0. It should contain all the stories that need to be implemented during the project by the Product Owner in a prioritized, scaled and updated manner. Its main goal is to deliver the value established in the Project Statement.
2. Sprint planning: This is the moment to add details to the stories, create tasks, scale and accept the challenge.
3. Sprint Backlog: Must be established during the Sprint Planning activity. During the production of the Sprint Backlog, User Stories should be criticized, detailed, and broken down into smaller stories until they are fully understood and described. The P.O. should help understand the stories. We suggest carrying out the team activities with the help of paper sheets, post-its, walls and pictures instead of digital tools.
4. Sprint: These are small development cycles. A series of stories are implemented during a Sprint. The number of stories, however, depends on their sizes and the speed of the team. Sprints have clear deadlines, ambitious goals and last around 2 or 3 weeks. They cannot undergo changes after they have been started and after they have a set time (Time Box), which is important to help the team get used to the pace of the work and to know that they will always have to deliver results in a given period of time. There are basically two types of Sprints.
In order to ensure the organization of the team and to enable dynamics that work well, it is important to schedule frequent short meetings. The goal is for each person to evaluate the work done the day before, prioritize the activities of the day, and identify obstacles that should be addressed by the Scrum Master. Courage, focus, commitment, respect and openness are some of the Scrum values that should guide your team, so you can achieve better results through this method.